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Job Details

Administrative Assistant - Office

Employer

Heritage Interiors & Exteriors Ltd

Date Posted

May 03, 2024

Languages

English
  • Location Okotoks, AB
  • Earnings $26.00 hourly
  • Work Hours 30 hours per week
  • Position Temporary Full Time
  • Vacancies 1  Vacancy
  • Closing Date Jun 02, 2024
Job Requirements

Employer

Heritage Interiors & Exteriors Ltd

Languages

English

Education

  • College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
  • or equivalent experience

Tasks

  • Arrange and co-ordinate seminars, conferences, etc.
  • Coordinate the activities of the HR department in order to ensure they meet the organization's goals
  • Coordinate the flow of information within the team
  • Direct and control daily operations
  • Open and distribute mail and other materials
  • Supervise other workers
  • Record and prepare minutes of meetings, seminars and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Order office supplies and maintain inventory
  • Oversee payroll administration
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Perform data entry
  • Provide customer service
  • Supervise office and volunteer staff

Computer and technology knowledge

  • Google Docs
  • MS Excel
  • MS Outlook
  • MS PowerPoint
  • MS Windows
  • MS Word
  • Electronic scheduler
  • Human resources software
  • MS Office
  • Quick Books
  • Adobe Acrobat Reader
  • Google Drive
  • Electronic mail

Area of work experience

Human resources

Area of specialization

  • Correspondence
  • Reports and records
  • Invoices
  • Facility management
  • Payroll services

Security and safety

  • Basic security clearance
  • Criminal record check
  • Vulnerable sector check

Transportation/travel information

Public transportation is not available

Work conditions and physical capabilities

  • Ability to work independently
  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Large workload
  • Work with minimal supervision

Personal suitability

  • Ability to multitask
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Judgement
  • Organized
  • Team player
  • Accurate
  • Client focus
  • Reliability
  • Time management
  • Adaptability
  • Accountability
  • Dependability
  • Due diligence
  • Quick learner

Screening questions

  • Are you available for shift or on-call work?
  • Are you currently legally able to work in Canada?
  • Do you currently reside in proximity to the advertised location?
  • Do you have previous experience in this field of employment?
  • What is the highest level of study you have completed?

Experience

5 years or more


Important notice: This job posting has been provided by an external employer.The Government of Alberta and the Government of Canada are not responsible for the accuracy, authenticity or reliability of the content.

Interest Codes & Abilities
The Administrative Assistant - Office is part of the following larger National Occupational Classification (NOC).

Interest Codes

General Office Clerks
OBJECTIVE

Interest in operating equipment such as computers and photocopiers; and in using fax machines and electronic mail to send and receive messages and documents; may service office equipment

METHODICAL

Interest in compiling information to maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases

innovative

Interest in speaking to clients and the public to provide general information; may verify applications, receipts, expenditures, forms and other documents; may order office supplies and arrange for servicing of major repairs

Reading Interest Codes
A Quick Guide

The interest code helps you figure out if you’d like to work in a particular occupation. 

It’s based on the Canadian Work Preference Inventory (CWPI), which measures 5 occupational interests: Directive, Innovative, Methodical, Objective, and Social.

Each set of 3 interest codes for this NOC group is listed in order of importance.

A code in capital letters means it’s a strong fit for the occupation.

A code in all lowercase letters means the fit is weaker.

Learn About Interests

Learn More

Abilities

Compared to my abilities

The abilities related to this job are shown along with your selected abilities.

Typical ability expectations for this job
Selected abilities

Mental Abilities

General Learning Ability

Verbal Ability

Numerical Ability

Visual Abilities

Spatial Perception

Form Perception

Clerical Perception

Physical Abilities

Motor Coordination

Finger Dexterity

Manual Dexterity

Learn More
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