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Job Details

Administrative Assistant

Employer

Indus Homes Inc

Date Posted

May 02, 2024

Languages

English
  • Location Calgary, AB
  • Earnings $29.00 hourly
  • Work Hours 30 hours per week
  • Position Permanent Full Time
  • Vacancies 2  Vacancies
  • Closing Date Jun 01, 2024
Job Requirements

Employer

Indus Homes Inc

Languages

English

Education

  • Secondary (high) school graduation certificate
  • or equivalent experience

Work setting

  • Relocation costs covered by employer
  • Construction
  • Real estate

Budgetary responsibility

$1,500,001 - $4,000,000

Tasks

  • Arrange and co-ordinate seminars, conferences, etc.
  • Plan and control budget and expenditures
  • Supervise other workers
  • Establish and implement policies and procedures
  • Train other workers
  • Record and prepare minutes of meetings, seminars and conferences
  • Determine and establish office procedures and routines
  • Oversee the classification and rating of occupations
  • Plan, develop and implement recruitment strategies
  • Schedule and confirm appointments
  • Manage contracts
  • Manage training and development strategies
  • Answer telephone and relay telephone calls and messages
  • Oversee the analysis of employee data and information
  • Answer electronic enquiries
  • Oversee development of communication strategies
  • Compile data, statistics and other information
  • Oversee the preparation of reports
  • Advise senior management
  • Respond to employee questions and complaints
  • Order office supplies and maintain inventory
  • Liaise with management, union officials and HR consultants
  • Negotiate collective agreements on behalf of employers or workers
  • Organize staff consultation and grievance procedures
  • Oversee payroll administration
  • Arrange travel, related itineraries and make reservations
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Conduct research
  • Perform data entry
  • Provide customer service
  • Work with the marketing department to understand and communicate marketing messages to the field
  • Assign, co-ordinate and review projects and programs
  • Plan, organize, direct, control and evaluate daily operations

Supervision

5-10 people

Computer and technology knowledge

  • Google Docs
  • Microsoft Publisher
  • Microsoft Visio
  • MS Excel
  • MS Outlook
  • MS PowerPoint
  • MS Windows
  • MS Word
  • Electronic scheduler
  • Adobe Photoshop
  • MS Project
  • Project management software
  • SharePoint
  • Social Media
  • Accounting software
  • Desktop publishing software
  • Human resources software
  • MS Access
  • MS Office
  • Quick Books

Technical terminology

Business

Area of specialization

  • Correspondence
  • Reports and records
  • Contracts
  • Statistics
  • Financial statements
  • Invoices
  • Charts, tables, graphs and diagrams
  • Project management

Security and safety

Bondable

Transportation/travel information

  • Vehicle supplied by employer
  • Travel expenses paid by employer

Work conditions and physical capabilities

  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Repetitive tasks
  • Large caseload
  • Large workload

Personal suitability

  • Ability to multitask
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Judgement
  • Organized
  • Team player
  • Accurate
  • Client focus
  • Reliability
  • Time management

Experience

7 months to less than 1 year

Other benefits

  • Free parking available
  • Learning/training paid by employer
  • Paid time off (volunteering or personal days)
  • Team building opportunities
  • Transportation provided by employer

Important notice: This job posting has been provided by an external employer.The Government of Alberta and the Government of Canada are not responsible for the accuracy, authenticity or reliability of the content.

Interest Codes & Abilities
The Administrative Assistant is part of the following larger National Occupational Classification (NOC).

Interest Codes

General Office Clerks
OBJECTIVE

Interest in operating equipment such as computers and photocopiers; and in using fax machines and electronic mail to send and receive messages and documents; may service office equipment

METHODICAL

Interest in compiling information to maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases

innovative

Interest in speaking to clients and the public to provide general information; may verify applications, receipts, expenditures, forms and other documents; may order office supplies and arrange for servicing of major repairs

Reading Interest Codes
A Quick Guide

The interest code helps you figure out if you’d like to work in a particular occupation. 

It’s based on the Canadian Work Preference Inventory (CWPI), which measures 5 occupational interests: Directive, Innovative, Methodical, Objective, and Social.

Each set of 3 interest codes for this NOC group is listed in order of importance.

A code in capital letters means it’s a strong fit for the occupation.

A code in all lowercase letters means the fit is weaker.

Learn About Interests

Learn More

Abilities

Compared to my abilities

The abilities related to this job are shown along with your selected abilities.

Typical ability expectations for this job
Selected abilities

Mental Abilities

General Learning Ability

Verbal Ability

Numerical Ability

Visual Abilities

Spatial Perception

Form Perception

Clerical Perception

Physical Abilities

Motor Coordination

Finger Dexterity

Manual Dexterity

Learn More
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