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Administrative Assistant
Employer
MZED Immigration Consulting Services Inc.Date Posted
August 21, 2024Languages
English-
Location Calgary, AB
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Earnings $26.00 to $28.00 hourly (to be negotiated)
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Work Hours 30 to 40 hours per week
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Position Permanent Full Time
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Vacancies 1  Vacancy
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Closing Date Oct 18, 2024
Employer
MZED Immigration Consulting Services Inc.
Languages
English
Education
Bachelor's degree
Work setting
General office
Tasks
- Arrange and co-ordinate seminars, conferences, etc.
- Coordinate the flow of information within the team
- Direct and control daily operations
- Evaluate daily operations
- Open and distribute mail and other materials
- Plan and organize daily operations
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Manage contracts
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Perform data entry
- Provide customer service
- Maintain and manage digital database
- Administrative and office activities
- Perform basic bookkeeping tasks
- Supervise office and volunteer staff
- Write business and government correspondence such as replies to requests for information and assistance, damage claims or service complaints
- Proofread data
- Perform routine clerical duties
- Detect and mark any grammatical or typographical errors for correction
- Assist in the preparation of material for publication
- Compile, verify, record and process applications, licences, permits, contracts, registrations, requisitions, and other forms and documents
Computer and technology knowledge
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Social Media
- MS Office
- Adobe Acrobat Reader
- Electronic mail
- Legal software applications
Area of specialization
- Correspondence
- Reports and records
- Contracts
- Invoices
- Proofreading
Security and safety
Criminal record check
Transportation/travel information
Public transportation is available
Work conditions and physical capabilities
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Work with minimal supervision
Personal suitability
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
- Adaptability
- Accountability
- Dependability
- Due diligence
- Quick learner
Experience
3 years to less than 5 years
Support for newcomers and refugees
Participates in a government or community program or initiative that supports newcomers and/or refugees
Support for Indigenous people
Participates in a government or community program or initiative that supports Indigenous people
Supports for visible minorities
Participates in a government or community program or initiative that supports members of visible minorities
Important notice: This job posting has been provided by an external employer.The Government of Alberta and the Government of Canada are not responsible for the accuracy, authenticity or reliability of the content.
Interest Codes
- OBJECTIVE
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Interest in operating equipment such as computers and photocopiers; and in using fax machines and electronic mail to send and receive messages and documents; may service office equipment
- METHODICAL
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Interest in compiling information to maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
- innovative
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Interest in speaking to clients and the public to provide general information; may verify applications, receipts, expenditures, forms and other documents; may order office supplies and arrange for servicing of major repairs
The interest code helps you figure out if you’d like to work in a particular occupation.
It’s based on the Canadian Work Preference Inventory (CWPI), which measures 5 occupational interests: Directive, Innovative, Methodical, Objective, and Social.
Each set of 3 interest codes for this NOC group is listed in order of importance.
A code in capital letters means it’s a strong fit for the occupation.
A code in all lowercase letters means the fit is weaker.
Abilities
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