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Job Details

Conference Coordinator

Employer

Venue West Conference Services Ltd.

Date Posted

August 29, 2024

Languages

English
  • Location Work from home
  • Earnings $24.00 to $26.00 hourly (to be negotiated)
  • Work Hours 40 hours per week
  • Position Permanent Full Time
  • Vacancies 1  Vacancy
  • Closing Date Sep 28, 2024
Job Requirements

Employer

Venue West Conference Services Ltd.

Languages

English

Education

  • Other trades certificate or diploma
  • or equivalent experience

Work setting

Remote location

Tasks

  • Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
  • Arrange for shipping, receiving and storage
  • Assist in budget preparation
  • Assist in site selection and attend to related details
  • Co-ordinate and monitor conference and meeting activities and attend to related details
  • Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
  • Confirm and co-ordinate speakers
  • Implement social programs, food and beverage, transportation, and other services
  • Plan and arrange for accommodation and transportation services
  • Plan and arrange for trade shows and exhibits
  • Plan schedules, goals and objectives
  • Research and design special events programs
  • Plan for VIP arrangements
  • Plan for social events and guest programs
  • Prepare final financial and other reports
  • Manage Event Logistics
  • Plan and oversee Webinars

Supervision

  • Committees
  • Contractors

Computer and technology knowledge

  • MS Office
  • MS Outlook
  • MS PowerPoint
  • Adobe Acrobat Reader

Area of work experience

  • Conference and meeting planning companies
  • Professional association or organization

Transportation/travel information

Willing to travel

Work conditions and physical capabilities

  • Attention to detail
  • Tight deadlines
  • Fast-paced environment

Personal suitability

  • Accurate
  • Efficient interpersonal skills
  • Excellent written communication
  • Flexibility
  • Initiative
  • Organized
  • Team player
  • Time management
  • Ability to multitask

Screening questions

  • Are you currently legally able to work in Canada?
  • Do you currently reside in proximity to the advertised location?
  • Do you have previous experience in this field of employment?
  • Do you have the above-indicated required certifications?

Experience

2 years to less than 3 years

Workplace information

Remote

Health benefits

  • Dental plan
  • Health care plan
  • Paramedical services coverage
  • Vision care benefits

Other benefits

Paid time off (volunteering or personal days)


Important notice: This job posting has been provided by an external employer.The Government of Alberta and the Government of Canada are not responsible for the accuracy, authenticity or reliability of the content.

Interest Codes & Abilities
The Conference Coordinator is part of the following larger National Occupational Classification (NOC).

Interest Codes

Conference and Event Planners
DIRECTIVE

Interest in co-ordinating services such as accommodation, transportation, conference halls and other facilities, catering, signage, displays, translation, special needs requirements, audio-visual equipment, printing and security; in organizing registration of participants; in approving suppliers' invoices; in ensuring compliance with required by-laws; and in hiring, training and supervising support staff

SOCIAL

Interest in speaking with trade and professional associations and other groups to promote and discuss conference, convention and trade show services and to negotiate contracts for services; and in meeting with sponsors and organizing committees to plan scope and format of events

INNOVATIVE

Interest in planning entertainment and social gatherings for participants and in publicizing events

Reading Interest Codes
A Quick Guide

The interest code helps you figure out if you’d like to work in a particular occupation. 

It’s based on the Canadian Work Preference Inventory (CWPI), which measures 5 occupational interests: Directive, Innovative, Methodical, Objective, and Social.

Each set of 3 interest codes for this NOC group is listed in order of importance.

A code in capital letters means it’s a strong fit for the occupation.

A code in all lowercase letters means the fit is weaker.

Learn About Interests

Learn More

Abilities

Compared to my abilities

The abilities related to this job are shown along with your selected abilities.

Typical ability expectations for this job
Selected abilities

Mental Abilities

General Learning Ability

Verbal Ability

Numerical Ability

Visual Abilities

Spatial Perception

Form Perception

Clerical Perception

Physical Abilities

Motor Coordination

Finger Dexterity

Manual Dexterity

Learn More
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