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Conference Coordinator
Employer
Venue West Conference Services Ltd.Date Posted
August 29, 2024Languages
English-
Location Work from home
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Earnings $24.00 to $26.00 hourly (to be negotiated)
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Work Hours 40 hours per week
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Position Permanent Full Time
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Vacancies 1  Vacancy
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Closing Date Sep 28, 2024
Employer
Venue West Conference Services Ltd.
Languages
English
Education
- Other trades certificate or diploma
- or equivalent experience
Work setting
Remote location
Tasks
- Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
- Arrange for shipping, receiving and storage
- Assist in budget preparation
- Assist in site selection and attend to related details
- Co-ordinate and monitor conference and meeting activities and attend to related details
- Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
- Confirm and co-ordinate speakers
- Implement social programs, food and beverage, transportation, and other services
- Plan and arrange for accommodation and transportation services
- Plan and arrange for trade shows and exhibits
- Plan schedules, goals and objectives
- Research and design special events programs
- Plan for VIP arrangements
- Plan for social events and guest programs
- Prepare final financial and other reports
- Manage Event Logistics
- Plan and oversee Webinars
Supervision
- Committees
- Contractors
Computer and technology knowledge
- MS Office
- MS Outlook
- MS PowerPoint
- Adobe Acrobat Reader
Area of work experience
- Conference and meeting planning companies
- Professional association or organization
Transportation/travel information
Willing to travel
Work conditions and physical capabilities
- Attention to detail
- Tight deadlines
- Fast-paced environment
Personal suitability
- Accurate
- Efficient interpersonal skills
- Excellent written communication
- Flexibility
- Initiative
- Organized
- Team player
- Time management
- Ability to multitask
Screening questions
- Are you currently legally able to work in Canada?
- Do you currently reside in proximity to the advertised location?
- Do you have previous experience in this field of employment?
- Do you have the above-indicated required certifications?
Experience
2 years to less than 3 years
Workplace information
Remote
Health benefits
- Dental plan
- Health care plan
- Paramedical services coverage
- Vision care benefits
Other benefits
Paid time off (volunteering or personal days)
Important notice: This job posting has been provided by an external employer.The Government of Alberta and the Government of Canada are not responsible for the accuracy, authenticity or reliability of the content.
Interest Codes
- DIRECTIVE
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Interest in co-ordinating services such as accommodation, transportation, conference halls and other facilities, catering, signage, displays, translation, special needs requirements, audio-visual equipment, printing and security; in organizing registration of participants; in approving suppliers' invoices; in ensuring compliance with required by-laws; and in hiring, training and supervising support staff
- SOCIAL
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Interest in speaking with trade and professional associations and other groups to promote and discuss conference, convention and trade show services and to negotiate contracts for services; and in meeting with sponsors and organizing committees to plan scope and format of events
- INNOVATIVE
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Interest in planning entertainment and social gatherings for participants and in publicizing events
The interest code helps you figure out if you’d like to work in a particular occupation.
It’s based on the Canadian Work Preference Inventory (CWPI), which measures 5 occupational interests: Directive, Innovative, Methodical, Objective, and Social.
Each set of 3 interest codes for this NOC group is listed in order of importance.
A code in capital letters means it’s a strong fit for the occupation.
A code in all lowercase letters means the fit is weaker.
Abilities
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