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Job Details

Convention And Special Events Planner

Employer

Medicine Hat & District Chamber of Commerce

Date Posted

June 18, 2021

Languages

English
  • Location Medicine Hat, AB
  • Earnings $40,000.00 to $50,000.00 annually (to be negotiated)
  • Work Hours 40 hours per week
  • Position Permanent Full Time
  • Vacancies 1  Vacancy
  • Closing Date Aug 13, 2021
Job Requirements

Employer

Medicine Hat & District Chamber of Commerce

Languages

English

Education

  • College/CEGEP
  • or equivalent experience

Number of Participants and Length of Activity

2-4 days

Operating Systems and Software

Google Docs

Experience

5 years or more

Area of Work Experience

  • Trade associations
  • Tourism associations
  • Professional association or organization
  • Convention centre
  • Conference and meeting planning companies
  • Conference centres
  • Community service organization
  • Business
  • Government department and/or agency

Business Equipment and Computer Applications

  • MS Excel
  • MS Windows
  • MS Word
  • Database software
  • MS Office
  • MS Outlook

Additional Skills

  • Develop risk management plans
  • Develop and monitor emergency security plans
  • Recruit, hire and supervise staff and/or volunteers

Planning and Management Skills

  • Solicit event donors
  • Review bids and negotiate costs
  • Research and design special events programs
  • Promote conference and meeting services or special events
  • Prepare, present and manage budgets
  • Prepare final financial and other reports
  • Plan for on-site offices
  • Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.)
  • Plan for social events and guest programs
  • Plan for traffic and crowd control and security
  • Plan schedules, goals and objectives
  • Plan and arrange for accommodation and transportation services
  • Plan and arrange for trade shows and exhibits
  • Inspect and select sites
  • Develop marketing and communication plans
  • Develop media strategies and public relations activities
  • Develop policies and procedures and attend to other management responsibilities
  • Develop registration systems and information materials
  • Develop and implement business plans
  • Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
  • Plan for VIP arrangements
  • Manage Event Logistics
  • Identify human resources requirements
  • Plan and oversee Webinars
  • Develop sponsorship, partnership or fundraising programs

Transportation/Travel Information

  • Own vehicle
  • Valid driver's licence

Work Conditions and Physical Capabilities

  • Fast-paced environment
  • Work under pressure
  • Attention to detail
  • Tight deadlines
  • Overtime required

Ability to Supervise

  • Committees
  • Staff in various areas of responsibility

Work Location Information

Relocation costs not covered by employer

Administrative and Coordination Skills

  • Administer revenues and expenditures and assist in preparing financial reports
  • Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment
  • Implement registration systems
  • Implement social programs, food and beverage, transportation, and other services
  • Confirm and co-ordinate speakers
  • Assist in site selection and attend to related details
  • Assist in budget preparation
  • Arrange for production or purchase of promotional products
  • Co-ordinate media services
  • Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
  • Co-ordinate and monitor conference and meeting activities and attend to related details

Personal Suitability

  • Initiative
  • Effective interpersonal skills
  • Flexibility
  • Accurate
  • Team player
  • Excellent oral communication
  • Excellent written communication
  • Client focus
  • Organized

How to Apply

Anyone who can legally work in Canada can apply for this job. If you are not currently authorized to work in Canada, the employer will not consider your job application.

Advertised Until

Aug 13, 2021

Important notice: This job posting has been provided by an external employer.The Government of Alberta and the Government of Canada are not responsible for the accuracy, authenticity or reliability of the content.

Interest Codes
The Convention And Special Events Planner is part of the following larger National Occupational Classification (NOC).
Conference and Event Planners
DIRECTIVE

Interest in co-ordinating services such as accommodation, transportation, conference halls and other facilities, catering, signage, displays, translation, special needs requirements, audio-visual equipment, printing and security; in organizing registration of participants; in approving suppliers' invoices; in ensuring compliance with required by-laws; and in hiring, training and supervising support staff

SOCIAL

Interest in speaking with trade and professional associations and other groups to promote and discuss conference, convention and trade show services and to negotiate contracts for services; and in meeting with sponsors and organizing committees to plan scope and format of events

INNOVATIVE

Interest in planning entertainment and social gatherings for participants and in publicizing events

Reading Interest Codes
A Quick Guide

The interest code helps you figure out if you’d like to work in a particular occupation. 
It’s based on the Canadian Work Preference Inventory (CWPI), which measures 5 occupational interests: Directive, Innovative, Methodical, Objective and Social.

Each set of 3 interest codes is listed in order of importance.

A code in capital letters means it’s a strong fit for the occupation.

A code in all lowercase letters means the fit is weaker.

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