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Job Details

Event Planner

Employer

Canadian Petroleum Center Inc

Date Posted

July 20, 2022

Languages

English
  • Location Calgary, AB
  • Earnings $23.00 hourly
  • Work Hours 35 hours per week
  • Position Permanent Full Time
  • Vacancies 1  Vacancy
  • Closing Date Sep 18, 2022
Job Requirements

Employer

Canadian Petroleum Center Inc

Languages

English

Education

  • College/CEGEP
  • or equivalent experience

Work Setting

Willing to relocate

Number of Participants

50-99 participants

Length of Activity

5 days or over

Tasks

  • Promote conference and meeting services or special events
  • Develop and monitor emergency security plans
  • Inspect and select sites
  • Develop marketing and communication plans
  • Develop media strategies and public relations activities
  • Recruit, hire and supervise staff and/or volunteers
  • Prepare, present and manage budgets
  • Review bids and negotiate costs
  • Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
  • Administer revenues and expenditures and assist in preparing financial reports
  • Arrange for shipping, receiving and storage
  • Assist in budget preparation
  • Assist in site selection and attend to related details
  • Co-ordinate and monitor conference and meeting activities and attend to related details
  • Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
  • Confirm and co-ordinate speakers
  • Implement registration systems
  • Implement social programs, food and beverage, transportation, and other services
  • Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment
  • Plan and arrange for accommodation and transportation services
  • Plan and arrange for trade shows and exhibits
  • Plan schedules, goals and objectives
  • Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.)
  • Plan for VIP arrangements
  • Plan for translation and interpretation services
  • Plan for on-site offices
  • Plan and oversee Webinars

Supervision

1 to 2 people

Computer and Technology Knowledge

  • Google Docs
  • Database software
  • MS Excel
  • MS Office
  • MS Outlook
  • MS PowerPoint
  • MS Word
  • MS Windows

Area of Work Experience

Business

Transportation/Travel Information

  • Willing to travel
  • Willing to travel for extended periods

Work Conditions and Physical Capabilities

  • Attention to detail
  • Work under pressure
  • Tight deadlines
  • Fast-paced environment
  • Overtime required

Personal Suitability

  • Accurate
  • Client focus
  • Effective interpersonal skills
  • Excellent oral communication
  • Flexibility
  • Initiative
  • Organized
  • Team player

Experience

Experience an asset

Other benefits

  • Free parking available
  • Learning/training paid by employer
  • On-site amenities
  • Paid time off (volunteering or personal days)
  • Team building opportunities

Important notice: This job posting has been provided by an external employer.The Government of Alberta and the Government of Canada are not responsible for the accuracy, authenticity or reliability of the content.

Interest Codes & Abilities
The Event Planner is part of the following larger National Occupational Classification (NOC).

Interest Codes

Conference and Event Planners
DIRECTIVE

Interest in co-ordinating services such as accommodation, transportation, conference halls and other facilities, catering, signage, displays, translation, special needs requirements, audio-visual equipment, printing and security; in organizing registration of participants; in approving suppliers' invoices; in ensuring compliance with required by-laws; and in hiring, training and supervising support staff

SOCIAL

Interest in speaking with trade and professional associations and other groups to promote and discuss conference, convention and trade show services and to negotiate contracts for services; and in meeting with sponsors and organizing committees to plan scope and format of events

INNOVATIVE

Interest in planning entertainment and social gatherings for participants and in publicizing events

Reading Interest Codes
A Quick Guide

The interest code helps you figure out if you’d like to work in a particular occupation. 

It’s based on the Canadian Work Preference Inventory (CWPI), which measures 5 occupational interests: Directive, Innovative, Methodical, Objective, and Social.

Each set of 3 interest codes for this NOC group is listed in order of importance.

A code in capital letters means it’s a strong fit for the occupation.

A code in all lowercase letters means the fit is weaker.

Learn About Interests

Learn More

Abilities

Compared to my abilities

The abilities related to this job are shown along with your selected abilities.

Typical ability expectations for this job
Selected abilities

Mental Abilities

General Learning Ability

Verbal Ability

Numerical Ability

Visual Abilities

Spatial Perception

Form Perception

Clerical Perception

Physical Abilities

Motor Coordination

Finger Dexterity

Manual Dexterity

Learn More
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