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Job Details

Executive Assistant

Employer

Art and Soul Montessori Family Dayhomes Agency

Date Posted

November 12, 2024

Languages

English
  • Location Calgary, AB
  • Earnings $39.00 hourly
  • Work Hours 35 hours per week
  • Position Permanent Full Time
  • Vacancies 1  Vacancy
  • Closing Date Dec 12, 2024
Job Requirements

Employer

Art and Soul Montessori Family Dayhomes Agency

Languages

English

Education

  • College/CEGEP
  • Business administration and management, general
  • Project management
  • Human resources development

Work setting

General office

Tasks

  • Compile data to prepare documents
  • Establish and co-ordinate administrative policies and procedures
  • Prepare reports and others documents for consideration and presentation to executive committees and boards of directors
  • Train staff
  • Analyze incoming and outgoing memoranda, submissions and reports
  • Prepare and co-ordinate the production and submission of summary briefs and reports
  • Prepare agendas and make arrangements for committee, board and other meetings
  • Conduct research
  • Meet with individuals, special interest groups and others to discuss issues and assess and recommend various courses of action based on meetings
  • Leading/instructing groups
  • Plan, organize, direct, control and evaluate daily operations
  • Provide customer service
  • Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents
  • Manage events
  • Type and proofread correspondence, forms and other documents
  • Process claims transactions
  • Prepare funding and grant applications and proposals
  • Ensure compliance with government regulations
  • Develop policies, standards and guidelines
  • Develop contact lists
  • Manage Event Logistics
  • Prepare draft agendas for meetings and take, transcribe and distribute minutes
  • Liaise with staff on data requirements, collection and availability

Regulatory investigation

Regulatory reporting

Area of work experience

  • Human resources
  • Correspondence
  • Project coordination
  • Finance
  • Project planning

Area of specialization

Training and professional development

Security and safety

  • Bondable
  • Criminal record check

Transportation/travel information

  • Valid driver's licence
  • Own vehicle

Work conditions and physical capabilities

  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Large workload

Experience

2 years to less than 3 years

Health benefits

Health care plan

Other benefits

Free parking available


Important notice: This job posting has been provided by an external employer.The Government of Alberta and the Government of Canada are not responsible for the accuracy, authenticity or reliability of the content.

Interest Codes & Abilities
The Executive Assistant is part of the following larger National Occupational Classification (NOC).

Interest Codes

Executive Assistants
METHODICAL

Interest in preparing agendas and making arrangements for committee, board and other meetings

DIRECTIVE

Interest in co-ordinating information to assess and recommend courses of action, and to prepare and oversee the preparation and submission of summary briefs and reports

SOCIAL

Interest in speaking with individuals, special interest groups and others, and to liaise with department and corporate officials and with other organizations and associations

Reading Interest Codes
A Quick Guide

The interest code helps you figure out if you’d like to work in a particular occupation. 

It’s based on the Canadian Work Preference Inventory (CWPI), which measures 5 occupational interests: Directive, Innovative, Methodical, Objective, and Social.

Each set of 3 interest codes for this NOC group is listed in order of importance.

A code in capital letters means it’s a strong fit for the occupation.

A code in all lowercase letters means the fit is weaker.

Learn About Interests

Learn More

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