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Office Administrative Assistant
Employer
Sentry Roofing & Siding Ltd.Date Posted
August 27, 2024Languages
English or French-
Location Calgary, AB
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Earnings $26.00 hourly
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Work Hours 30 hours per week
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Position Permanent Full Time
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Vacancies 1  Vacancy
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Closing Date Sep 26, 2024
Employer
Sentry Roofing & Siding Ltd.
Languages
English or French
Education
- Bachelor's degree
- Business/commerce, general
- or equivalent experience
Work setting
- Relocation costs not covered by employer
- Construction
- Construction company
Budgetary responsibility
$500,001 - $1,500,000
Tasks
- Assist with staff consultation and grievance procedures
- Coordinate the activities of the HR department in order to ensure they meet the organization's goals
- Coordinate the flow of information within the team
- Direct and control daily operations
- Direct staff
- Evaluate daily operations
- Motivate staff
- Open and distribute mail and other materials
- Plan and control budget and expenditures
- Plan and organize daily operations
- Review HR projects to assure compliance with laws and regulations
- Supervise other workers
- Establish and implement policies and procedures
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Plan, develop and implement recruitment strategies
- Schedule and confirm appointments
- Manage contracts
- Manage training and development strategies
- Answer telephone and relay telephone calls and messages
- Oversee the analysis of employee data and information
- Answer electronic enquiries
- Oversee development of communication strategies
- Compile data, statistics and other information
- Oversee the preparation of reports
- Advise senior management
- Respond to employee questions and complaints
- Order office supplies and maintain inventory
- Liaise with management, union officials and HR consultants
- Organize staff consultation and grievance procedures
- Oversee payroll administration
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Conduct research
- Perform data entry
- Provide customer service
- Work with the marketing department to understand and communicate marketing messages to the field
- Recruit and hire workers and carry out related staffing actions
- Recruit and hire staff
- Maintain and manage digital database
- Perform basic bookkeeping tasks
- Consult with clients after sale to provide ongoing support
- Supervise office and volunteer staff
- Manage knowledge
Supervision
- 5-10 people
- Committees
- Staff in various areas of responsibility
Computer and technology knowledge
- Google Docs
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Electronic scheduler
- Adobe Photoshop
- Database software
- Project management software
- MS Office
- Google Drive
- Electronic mail
Technical terminology
- Engineering
- Business
Area of work experience
- Purchasing, procurement and contracts
- Human resources
Area of specialization
- Correspondence
- Reports and records
- Contracts
- Invoices
- Project management
- Business process management
- Facility management
- Payroll services
Security and safety
- Enhanced reliability security clearance
- Confidential security clearance
Transportation/travel information
- Vehicle supplied by employer
- Valid driver's licence
- Public transportation is available
Work conditions and physical capabilities
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Large caseload
- Large workload
- Work with minimal supervision
Personal suitability
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
- Adaptability
- Accountability
- Dependability
- Due diligence
- Quick learner
Experience
3 years to less than 5 years
Important notice: This job posting has been provided by an external employer.The Government of Alberta and the Government of Canada are not responsible for the accuracy, authenticity or reliability of the content.
Interest Codes
- OBJECTIVE
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Interest in operating equipment such as computers and photocopiers; and in using fax machines and electronic mail to send and receive messages and documents; may service office equipment
- METHODICAL
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Interest in compiling information to maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
- innovative
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Interest in speaking to clients and the public to provide general information; may verify applications, receipts, expenditures, forms and other documents; may order office supplies and arrange for servicing of major repairs
The interest code helps you figure out if you’d like to work in a particular occupation.
It’s based on the Canadian Work Preference Inventory (CWPI), which measures 5 occupational interests: Directive, Innovative, Methodical, Objective, and Social.
Each set of 3 interest codes for this NOC group is listed in order of importance.
A code in capital letters means it’s a strong fit for the occupation.
A code in all lowercase letters means the fit is weaker.
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