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Job Details

Office Administrator

Employer

The Calgary Society of Community Opportunities

Date Posted

May 06, 2024

Languages

English
  • Location Calgary, AB
  • Earnings $19.64 to $22.52 hourly (to be negotiated)
  • Work Hours 35 hours per week
  • Position Permanent Full Time
  • Vacancies 1  Vacancy
  • Closing Date Jun 15, 2024
Job Requirements

Employer

The Calgary Society of Community Opportunities

Languages

English

Education

  • College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year
  • or equivalent experience

Work setting

  • Urban area
  • Associations and non profit organizations
  • Video production
  • On-site customer service
  • Information technology
  • Community and social services
  • Persons with an intellectual disability

Tasks

  • Review and evaluate new administrative procedures
  • Establish work priorities and ensure procedures are followed and deadlines are met
  • Carry out administrative activities of establishment
  • Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
  • Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
  • Assemble data and prepare periodic and special reports, manuals and correspondence
  • Perform data entry
  • Oversee and co-ordinate office administrative procedures
  • Oversee payroll administration
  • Type and proofread correspondence, forms and other documents
  • Reconcile accounts
  • Prepare trial balance of books
  • Post journal entries
  • Perform basic bookkeeping tasks
  • Maintain financial and personnel records
  • Greet people and direct them to contacts or service areas
  • Work with minimal supervision
  • Maintain general ledgers and financial statements
  • Calculate and prepare cheques for payroll
  • Prepare other statistical, financial and accounting reports
  • Answer telephone and relay telephone calls and messages
  • Order office supplies and maintain inventory
  • Record and prepare minutes of meetings, seminars and conferences
  • Conduct online marketing, E-commerce and Website promotions
  • Source, select and organize information for inclusion and design the appearance, layout and flow of the Website
  • Relay service to persons with disabilities
  • Keep financial records and establish, maintain and balance various accounts using manual and computerized bookkeeping systems
  • Open and distribute mail and other materials

Computer and technology knowledge

  • Electronic mail
  • Quick Books
  • SharePoint
  • Social Media
  • Spreadsheet
  • Accounting software
  • MS Excel
  • MS Office
  • MS Outlook
  • MS PowerPoint
  • MS Windows
  • MS Word
  • Data administration
  • Computerized bookkeeping system

Area of work experience

  • Reports and records
  • Invoices
  • Financial statements
  • Correspondence
  • Charts, tables, graphs and diagrams

Area of specialization

  • Project management
  • Accounting
  • Payroll services
  • Corporate social responsibility
  • Facility management

Security and safety

  • Bondable
  • Enhanced reliability security clearance
  • Criminal record check
  • Immunization records
  • Vulnerable sector check

Work conditions and physical capabilities

  • Ability to work independently
  • Fast-paced environment
  • Work under pressure
  • Attention to detail

Personal suitability

  • Efficient interpersonal skills
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Organized
  • Reliability
  • Ability to multitask
  • Time management
  • Adaptability
  • Team player
  • Accurate
  • Dependability
  • Judgement
  • Quick learner
  • Accountability
  • Due diligence

Screening questions

  • Are you currently legally able to work in Canada?
  • Do you currently reside in proximity to the advertised location?
  • Do you have previous experience in this field of employment?

Experience

1 year to less than 2 years

Health benefits

  • Dental plan
  • Disability benefits
  • Health care plan
  • Paramedical services coverage
  • Vision care benefits

Financial benefits

  • Group insurance benefits
  • Life insurance
  • Mileage paid

Other benefits

  • Free parking available
  • On-site amenities
  • Team building opportunities

Important notice: This job posting has been provided by an external employer.The Government of Alberta and the Government of Canada are not responsible for the accuracy, authenticity or reliability of the content.

Interest Codes & Abilities
The Office Administrator is part of the following larger National Occupational Classification (NOC).

Interest Codes

Administrative Officers
METHODICAL

Interest in co-ordinating office services such as admissions to post-secondary educational institutions, accommodation, relocations, equipment, supplies, forms, disposal of assets, parking, maintenance and security services; and in maintaining inventory and budgetary controls

DIRECTIVE

Interest in supervising and overseeing office administrative procedures; in administering policies and procedures related to the release of records in processing requests under government access to information and privacy legislation; and in establishing work priorities, delegating work to office support staff and in ensuring deadlines are met and procedures followed

SOCIAL

Interest in planning and arranging for the acquisition of administrative and office services

Reading Interest Codes
A Quick Guide

The interest code helps you figure out if you’d like to work in a particular occupation. 

It’s based on the Canadian Work Preference Inventory (CWPI), which measures 5 occupational interests: Directive, Innovative, Methodical, Objective, and Social.

Each set of 3 interest codes for this NOC group is listed in order of importance.

A code in capital letters means it’s a strong fit for the occupation.

A code in all lowercase letters means the fit is weaker.

Learn About Interests

Learn More

Abilities

Compared to my abilities

The abilities related to this job are shown along with your selected abilities.

Typical ability expectations for this job
Selected abilities

Mental Abilities

General Learning Ability

Verbal Ability

Numerical Ability

Visual Abilities

Spatial Perception

Form Perception

Clerical Perception

Physical Abilities

Motor Coordination

Finger Dexterity

Manual Dexterity

Learn More
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