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Job Details

Co-Ordinator, Special Events Posted on Mar 07, 2018 by FunnyFest

  • Location Calgary, AB
  • Earnings $15.00 to $25.00 hourly
  • Work Hours 20 to 40 hours per week
  • Position Permanent Part Time
  • Vacancies 1 Vacancy
  • Closing Date Mar 21, 2018
Job Requirements






College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years or equivalent experience

Number of Participants and Length of Activity

  • 50-99 participants
  • 100-199 participants

Credentials (certificates, licences, memberships, courses, etc.)

Not required


2 years to less than 3 years

Area of Work Experience

  • Sports and entertainment facilities
  • Multi-purpose facilities
  • Conference centres
  • Hotel, motel, resort

Business Equipment and Computer Applications

  • MS Excel
  • MS PowerPoint
  • MS Word
  • MS Office
  • MS Outlook

Planning and Management Skills

  • Solicit event donors
  • Promote conference and meeting services or special events
  • Plan for on-site offices
  • Plan for social events and guest programs
  • Plan for traffic and crowd control and security
  • Plan and arrange for accommodation and transportation services
  • Develop marketing and communication plans
  • Plan for VIP arrangements
  • Manage Event Logistics
  • Identify human resources requirements
  • Develop sponsorship, partnership or fundraising programs

Security and Safety

  • Bondable
  • Criminal record check

Own Tools/Equipment

  • Office equipment and supplies
  • Computer
  • Internet access
  • Cellular phone

Transportation/Travel Information

  • Own transportation
  • Own vehicle
  • Valid driver's licence

Work Conditions and Physical Capabilities

  • Fast-paced environment
  • Work under pressure
  • Attention to detail
  • Tight deadlines

Administrative and Coordination Skills

  • Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment
  • Implement registration systems
  • Implement social programs, food and beverage, transportation, and other services
  • Arrange for shipping, receiving and storage
  • Arrange for production or purchase of promotional products
  • Co-ordinate media services
  • Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
  • Co-ordinate and monitor conference and meeting activities and attend to related details

Personal Suitability

  • Initiative
  • Effective interpersonal skills
  • Flexibility
  • Accurate
  • Team player
  • Excellent oral communication
  • Excellent written communication
  • Organized

How to Apply

Anyone who can legally work in Canada can apply for this job. If you are not currently authorized to work in Canada, the employer will not consider your job application.

Advertised Until

Mar 21, 2018

Important notice: This job posting has been provided by an external employer.The Government of Alberta and the Government of Canada are not responsible for the accuracy, authenticity or reliability of the content.

Interest Codes
The Co-Ordinator, Special Events is part of the following larger National Occupational Classification (NOC).
Conference and Event Planners

Interest in co-ordinating services such as accommodation, transportation, conference halls and other facilities, catering, signage, displays, translation, special needs requirements, audio-visual equipment, printing and security; in organizing registration of participants; in approving suppliers' invoices; in ensuring compliance with required by-laws; and in hiring, training and supervising support staff


Interest in speaking with trade and professional associations and other groups to promote and discuss conference, convention and trade show services and to negotiate contracts for services; and in meeting with sponsors and organizing committees to plan scope and format of events


Interest in planning entertainment and social gatherings for participants and in publicizing events

Reading Interest Codes
A Quick Guide

The interest code helps you figure out if you’d like to work in a particular occupation. 
It’s based on the Canadian Work Preference Inventory (CWPI), which measures 5 occupational interests: Directive, Innovative, Methodical, Objective and Social.

Each set of 3 interest codes is listed in order of importance.

A code in capital letters means it’s a strong fit for the occupation.

A code in all lowercase letters means the fit is weaker.

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