Office Manager - Non-Profit Organization

Employer

Edmonton Central Office Society

Languages

English

Education

Secondary (high) school graduation certificate

Work site environment

Volunteer coordination

Work setting

• Urban area
• Associations and non profit organizations
• General office
• Office building
• Management
• Social service or charity agency
• Office

Tasks

• Co-ordinate administrative services
• Assist in preparing annual budgets
• Conduct research
• Plan, organize, direct, control and evaluate daily operations
• Prepare reports and briefs for management committees evaluating administrative services
• Manage knowledge
• Assist in the planning and execution of financial statement audits
• Manage events
• Administrative and office activities
• Organize and maintain inventory
• Supervise office and volunteer staff
• Supervise staff, trainees or volunteers
• Set up cost monitoring and reporting systems
• Prepare payroll
• Order supplies and maintain inventory
• Pay and receive payments for goods
• Perform administrative tasks
• Organize conferences and meetings
• Office management
• Maintain internal record-keeping system
• Maintain inventory of supplies
• Maintain payroll
• Maintain progress and other reports
• Maintain records of stock, repairs, sales and wastage
• Maintain accurate records
• Maintain filing system
• Maintain financial records
• Enforce policies and procedures
• Develop contact lists
• Compile inventory reports
• Collect statistics
• Carry out administrative and clerical activities (record keeping, scheduling etc.)
• Balance cash and complete balance sheets, cash reports and related forms
• Balance cash and record sales
• Balance daily transactions
• Contact contractors for repairs and maintenance of the establishment
• Compile data, statistics and other information
• Screen, recruit and train volunteers and support staff
• Prepare inventory costs, retail pricing and profit reports
• Recruit, hire and supervise staff and/or volunteers
• Order office supplies and maintain inventory
• Prepare and monitor contracts and budgets
• Report information to supervisor
• Implement new administrative procedures
• Explain procedures

Computer and technology knowledge

• MS Office
• MS Outlook
• MS Excel
• MS Word
• MS Windows
• Accounting software
• Point of sale system
• Telephone system
• Sage Accounting Software

Area of specialization

• Communications
• Reports

Work conditions and physical capabilities

• Fast-paced environment
• Attention to detail
• Combination of sitting, standing, walking

Personal suitability

• Accurate
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Values and ethics
• Time management
• Initiative
• Leadership

Screening questions

Do you have experience working in this field?

Experience

Experience an asset

Employment terms options

Day

Health benefits

Health care plan

Financial benefits

Bonus