Administrative Assistant

Employer

Paramount Custom Homes Inc

Languages

English

Education

Secondary (high) school graduation certificate

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Coordinate the activities of the HR department in order to ensure they meet the organization's goals
• Coordinate the flow of information within the team
• Evaluate daily operations
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Oversee the analysis of employee data and information
• Answer electronic enquiries
• Oversee development of communication strategies
• Compile data, statistics and other information
• Oversee the preparation of reports
• Respond to employee questions and complaints
• Oversee payroll administration
• Arrange travel, related itineraries and make reservations
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Conduct research
• Perform data entry
• Maintain and manage digital database
• Perform basic bookkeeping tasks

Computer and technology knowledge

• MS Excel
• MS Word
• MS Office
• Google Drive
• Electronic mail

Area of specialization

• Correspondence
• Contracts
• Invoices

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Large workload

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Judgement
• Organized
• Team player
• Client focus
• Reliability
• Time management
• Adaptability
• Accountability
• Due diligence
• Quick learner

Screening questions

• Are you authorized to work in Canada?
• Are you willing to relocate for this position?
• Do you have experience working in this field?

Employment terms options

Evening

Experience

1 year to less than 2 years

Employment terms options

• Flexible hours
• Morning
• Day