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Job Details

Operations Manager - Administrative Services

Employer

Medicine Place

Date Posted

May 13, 2024

Languages

English
  • Location Edmonton, AB
  • Earnings $60,000.00 annually
  • Work Hours 40 hours per week
  • Position Permanent Full Time
  • Vacancies 1  Vacancy
  • Closing Date Jun 12, 2024
Job Requirements

Employer

Medicine Place

Languages

English

Education

  • Bachelor's degree
  • Energy management and systems technology/technician

Work setting

  • Urban area
  • Willing to relocate
  • Relocation costs not covered by employer
  • Health care institution, facility or clinic
  • Pharmacy or drugstore
  • Private sector
  • Water and waste treatment utilities
  • Electrical utilities

Budgetary responsibility

$1,500,001 - $4,000,000

Tasks

  • Co-ordinate administrative services
  • Manage the operations of a department providing a single administrative service
  • Collect and record administrative and service fees
  • Assist in preparing annual budgets
  • Plan, organize, direct, control and evaluate daily operations
  • Direct and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative services
  • Plan, administer and control budgets for client projects, contracts, equipment and supplies
  • Prepare reports and briefs for management committees evaluating administrative services
  • Manage knowledge
  • Assist in the planning and execution of financial statement audits
  • Organize and maintain inventory
  • Supervise office and volunteer staff
  • Order supplies and maintain inventory
  • Compile inventory reports
  • Maintain computerized stock inventory
  • Evaluate daily operations

Supervision

  • More than 20 people
  • Staff in various areas of responsibility
  • Purchasing and inventory clerks

Computer and technology knowledge

  • MS Office
  • MS Outlook
  • Database
  • Information management system
  • MS Excel
  • MS PowerPoint
  • MS Word
  • MS Windows
  • Google Drive
  • Electronic mail

Control systems

Energy conservation

Additional sector experience

Energy and utilities

Type of industry experience

Energy

Area of specialization

Project management

Security and safety

  • Criminal record check
  • Driver's validity licence check
  • Driving record check (abstract)

Transportation/travel information

  • Valid driver's licence
  • Willing to travel
  • Public transportation is not available

Work conditions and physical capabilities

  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Large caseload
  • Large workload

Personal suitability

  • Accurate
  • Efficient interpersonal skills
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Judgement
  • Organized
  • Team player
  • Values and ethics
  • Time management
  • Initiative
  • Creativity

Screening questions

  • Are you available for shift or on-call work?
  • Are you available for the advertised start date?
  • Are you willing to relocate for this position?
  • Do you have previous experience in this field of employment?
  • Do you have the above-indicated required certifications?
  • Do you have the necessary equipment for remote work (i.e. internet, home office, etc.)?
  • What is the highest level of study you have completed?

Experience

1 year to less than 2 years

Workplace information

Remote work available

Financial benefits

Gasoline paid

Other benefits

  • Free parking available
  • On-site amenities
  • Other benefits
  • Parking available

Important notice: This job posting has been provided by an external employer.The Government of Alberta and the Government of Canada are not responsible for the accuracy, authenticity or reliability of the content.

Interest Codes & Abilities
The Operations Manager - Administrative Services is part of the following larger National Occupational Classification (NOC).

Interest Codes

Other Administrative Services Managers
DIRECTIVE

Interest in co-ordinating information to direct, control and evaluate the operations of departments providing administrative services and the corporate governance and regulatory compliance procedures within establishments; and in advising staff engaged in providing records management, security, finance, purchasing, human resources and other administrative services

METHODICAL

Interest in planning and administering budgets for contracts, equipment and supplies

social

Interest in negotiating with other managers to formulate and standardize new and revised administrative policies and procedures

Reading Interest Codes
A Quick Guide

The interest code helps you figure out if you’d like to work in a particular occupation. 

It’s based on the Canadian Work Preference Inventory (CWPI), which measures 5 occupational interests: Directive, Innovative, Methodical, Objective, and Social.

Each set of 3 interest codes for this NOC group is listed in order of importance.

A code in capital letters means it’s a strong fit for the occupation.

A code in all lowercase letters means the fit is weaker.

Learn About Interests

Learn More

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