Administrative Assistant

Employer

PRECISION TAX SERVICES

Languages

French

Education

• Secondary (high) school graduation certificate
• or equivalent experience

Tasks

• Open and distribute mail and other materials
• Plan and organize daily operations
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Perform basic bookkeeping tasks
• Supervise office and volunteer staff
• Office management
• Maintain internal record-keeping system
• Help with scheduling and workflow

Computer and technology knowledge

• MS Excel
• MS Windows
• MS Word
• Social Media
• Google Drive
• Electronic mail

Area of specialization

Correspondence

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail

Personal suitability

• Excellent oral communication
• Excellent written communication
• Organized
• Client focus
• Reliability

Screening questions

• Are you authorized to work in Canada?
• Are you available for shift or on-call work?
• Are you willing to relocate for this position?
• Do you have experience working in this field?
• Do you live near the job location?
• Do you meet the language requirements listed in the job posting?

Experience

1 year to less than 2 years