Office Manager

Employer

Tawaw Architecture Collective Inc.

Languages

English

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• or equivalent experience

Work setting

Private sector

Tasks

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Train staff
• Oversee and co-ordinate office administrative procedures
• Commission systems and components
• Monitor and evaluate
• Oversee payroll administration
• Plan and control budget and expenditures
• Office management
• Monitor health care programs
• Monitor quality and production levels
• Maintain payroll
• Hire and dismiss staff
• Liaise with management, union officials and HR consultants
• Prepare accounts
• Coordinate the activities of the HR department in order to ensure they meet the organization's goals

Computer and technology knowledge

• Electronic mail
• Quick Books
• SharePoint
• Accounting software
• Human resources software
• MS Excel
• MS Office
• MS Outlook
• MS Windows
• MS Word
• Project management software

Area of specialization

• Payroll services
• Compensation and benefits

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Organized
• Reliability
• Ability to multitask
• Time management
• Adaptability
• Team player

Screening questions

• Do you have experience working in this field?
• Do you have the required certifications listed in the job posting?

Experience

5 years or more

Employment terms options

Day

Health benefits

• Health care plan
• Vision care benefits

Financial benefits

As per collective agreement

Other benefits

• Learning/training paid by employer
• On-site amenities