Receptionist

Duties vary from one position to another, but in general, receptionists:

• greet people entering offices, hospitals and other establishments, answer questions and direct visitors to appropriate people or services
• answer, screen and forward telephone calls
• take messages and provide information
• schedule appointments and meetings using paper and electronic calendars
• maintain a current record of staff members' whereabouts
• accept messenger and courier deliveries
• perform other clerical duties such as word processing, compiling and recording data, maintaining files and inventories, operating office equipment, sorting mail, stuffing envelopes or proofreading.

In hospitals, medical clinics and veterinary clinics, receptionists also obtain information from patients or animal owners, direct people to the appropriate treatment areas and keep admission records.

Many receptionists work regular office hours. Evening and weekend work is required in hospitals and other establishments that are open for extended hours. Working with people and answering telephones can be hectic and stressful.

Receptionists need the following characteristics:

• good verbal and written communication skills
• good listening skills
• a friendly, outgoing personality
• tact and the ability to stay calm during busy periods and when callers are persistent or rude
• good organizational skills
• the ability to multi-task
• a genuine interest in people and in helping others
• the desire and ability to work with little supervision when dealing with routine matters.

Above-average occupational growth is expected in Alberta for 2016 to 2020. Job openings are a result of employment turnover and newly created positions.

Receptionists are employed in:

• banks
• schools, universities and colleges
• professional office environments, such as law and accounting firms
• government departments
• medical, dental and health and wellness offices and clinics
• hospitals
• veterinary clinics and animal hospitals
• real estate and insurance offices
• oil and gas industry firms
• small and large businesses.

Some positions are part time.

Automated office equipment such as computers has not changed the nature of the work (communication with people), but increasing use of voice mail and email in many offices may reduce the number of jobs in which telephone answering is a major component of the work.

Receptionists are part of the larger 2011 National Occupational Classification 1414: Receptionists. In Alberta, 76% of people employed in this classification work in the following industries:

• Health Care and Social Assistance (PDF)
• Other Services (PDF)
• Professional, Scientific and Technical Services (PDF)
• Retail Trade (PDF)
• Finance, Insurance, Real Estate and Leasing (PDF)
• Public Administration (PDF)

The employment outlook in this occupation will be influenced by a wide variety of factors including:

• trends and events affecting overall employment (especially in the industries listed above)
• location in Alberta
• employment turnover (work opportunities generated by people leaving existing positions)
• occupational growth (work opportunities resulting from the creation of new positions that never existed before)
• size of the occupation.

Over 24,200 Albertans are employed in the Receptionists and switchboard operators occupational group. This group is expected to have an above-average annual growth of 2.0% from 2016 to 2020. As a result, 605 new positions are forecast to be created each year, in addition to job openings created by employment turnover. Note: As receptionists form only a part of this larger occupational group, only some of these newly created positions will be for receptionists.

Employment turnover is expected to increase as members of the baby boom generation retire over the next few years.