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Occupational Profile

Data Administrator

Data administrators manage and organize electronic data, and develop and implement data administration policy, standards and models.

  • Avg. Salary $87,375.00
  • Avg. Wage $43.51
  • Minimum Education 2 years post-secondary
  • Outlook Down
  • Employed 2,700
  • In Demand Lower
Also Known As

Computer Database Administrator, Computer Specialist, Information Technology Specialist

Skills Shortage

Employers that Recruited in the Last 2 Years

48%
48%
Average Wage
Starting
Overall
Top
  • Certification Regulated
  • Strength Required Lift up to 5 kg
NOC & Interest Codes
The Data Administrator is part of the following larger National Occupational Classification (NOC).
Database Administrators
NOC code: 2172.2
INNOVATIVE

Interest in co-ordinating information to develop policies and procedures for network access and usage and for the backup and recovery of data

METHODICAL

Interest in precision working to implement and monitor data administration solutions, standards and procedures

DIRECTIVE

Interest in consulting to conduct research and to advise on the collection, availability and suitability of data; may lead and co-ordinate teams of data administrators in the development and implementation of data policies, standards and models

Reading Interest Codes
A Quick Guide

The interest code helps you figure out if you’d like to work in a particular occupation. It’s based on the Canadian Work Preference Inventory (CWPI), which measures 5 occupational interests: Directive, Innovative, Methodical, Objective and Social.

Each set of 3 interest codes is listed in order of importance.

A code in capital letters means it’s a strong fit for the occupation. 

A code in all lowercase letters means the fit is weaker.

Learn More

Duties
Updated Dec 19, 2016

Data administrators manage computer systems that provide efficient, effective access to information (data) stored in large databases. For example, in organizations that keep electronic records of customer data (for example, name, address, phone number, credit card number, buying history), employees may use special software (database management systems) for a variety of purposes (for example, to send out invoices or catalogues, or log purchases and incentive program points). Data administrators are responsible for the day to day operation of database management systems and for long range planning regarding system design and operation.

Specific duties and responsibilities vary depending on the size and type of employer. In very large organizations, data administrators may have specialized responsibilities and work in teams. In other organizations, one data administrator may be responsible for all aspects of data administration. However, in general, data administrators:

  • develop and implement data administration policies (which describe the types of information collected and who has access to data), technical standards (which ensure data security, integrity and validity) and data models (which describe data elements and how they are used)
  • consult managers in the organization to determine and document data requirements, data collection and administration policy, and data access rules
  • advise others in the organization about the collection of data and its suitability for various uses.

Data administrators also may:

  • develop and administer policies and procedures for accessing and using networks, backing up data and recovering lost data
  • create and maintain disaster recovery plans
  • enforce security and access controls
  • keep up to date with emerging database technologies
  • manage projects and contractors 
  • supervise the work of database analysts who design and maintain database management systems (for more information, see the Database Analyst profile).
Working Conditions
Updated Dec 19, 2016

Data administrators work in modern offices with sophisticated information technology. They usually work standard weekday office hours but may have to work late nights or weekends to implement changes and deal with emergency situations (for example, system failures). In some positions, travel may be required.

Dealing with system failures and negotiating with managers and other system users can be stressful.

  • Strength Required Lift up to 5 kg
Skills & Abilities
Updated Dec 19, 2016

Data administrators need the following characteristics:

  • the ability to learn quickly, think logically and understand abstract relationships
  • attention to detail
  • the ability to multitask
  • excellent communication and interpersonal skills
  • the ability to work both independently and as part of a team
  • good stress management skills 
  • an interest in policy development and planning
  • an interest in keeping up with ever-changing technology.

They should enjoy working with people from a wide variety of backgrounds, working in a team environment and solving problems.

Educational Requirements
Updated Dec 19, 2016

Data administrators need a combination of related post-secondary education and experience. For example, they may have:

  • a degree or diploma in computer science or a related discipline that has a significant information technology component, plus management related education or related experience
  • a degree or diploma in commerce or management plus computer related education (for example, a database vendor certification program) or related experience.

Data administrator is not an entry level position. Employers generally prefer to hire applicants who have several years of related experience. Prospective data administrators are strongly advised to talk to potential employers about required and preferred qualifications before enrolling in an education or training program.


Related Education

The following schools offer programs or courses that are related to this occupation but are not required to enter the field.

CDI College of Business, Technology and Health Care - Calgary City Centre

CDI College of Business, Technology and Health Care - Calgary North

CDI College of Business, Technology and Health Care - Calgary South

CDI College of Business, Technology and Health Care - Edmonton City Centre

CDI College of Business, Technology and Health Care - Edmonton North

CDI College of Business, Technology and Health Care - Edmonton South

CDI College of Business, Technology and Health Care - Edmonton West

Reeves College - Calgary City Centre

Reeves College - Calgary North

Reeves College - Edmonton

Reeves College - Lethbridge

Reeves College - Lloydminster

University of Alberta

For a broad list of programs and courses that may be related to this occupation try searching using keywords.

Certification Requirements
Updated Dec 19, 2016

Information Systems Professional

Information systems professionals investigate, analyze, design, develop or manage information systems based on computer and related technologies through the objective application of specialized knowledge and professional judgement.

Legislation

Information Systems Professional is a protected title under Alberta's Professional and Occupational Associations Registration Act. This means that to call yourself an Information Systems Professional or use the I.S.P. designation, you must be a registered member of the Canadian Information Processing Society of Alberta (CIPS Alberta). You do not have to be registered if you do not call yourself an Information Systems Professional.

Education

The Canadian Information Processing Society (CIPS) has defined the body of knowledge required for certification and recognizes the many different ways this standard may be achieved. Applicants must provide documented evidence for 1 of the following I.S.P. designation criteria routes: (1) Established Academic, (2) IT Industry Leader, (3) Established IT Professional, (4) Education Plus Experience, (5) Exam, (6) Professional Experience Only (applicants must have entered the field prior to 1976), or (7) Upgrade from Candidate Status. For official, detailed information, visit the CIPS website, CIPS Alberta website or contact CIPS Alberta.

Working in Alberta

Information systems professionals who are registered and in good standing with a regulatory organization elsewhere in Canada may be eligible for registration in Alberta if registered professionals in the 2 jurisdictions have similar responsibilities and competencies. For more information, see "What if I am already certified in another province or territory?" and the Alberta regulatory authority (below).

Contact Details

Canadian Information Processing Society of Alberta
PO Box 21085
Edmonton, Alberta
Canada T6R 2V4
Phone Number: 780-431-9311
Toll-free phone number: 1-844-431-9311
Fax number: 780-413-0076
E-mail: alberta@cips.ca
Website: ab.cips.ca

Employment & Advancement
Updated Dec 19, 2016

Below-average occupational growth is expected in Alberta for 2016 to 2020. Job openings are a result of employment turnover and newly created positions.

Most data administrators are employed in the head offices of large organizations in:

  • the public sector (for example, government departments, health authorities, education institutions)
  • the private sector (for example, retail chains, oil companies, telecommunications companies).

Some data administrators are employed by information technology consulting firms.

Experienced data administrators who have post-secondary education in business administration or management may advance to senior management positions or establish their own consulting firms.

Data administrators are part of a larger 2011 National Occupational Classification 2172: Database analysts and data administrators. In Alberta, 77% of people employed in this classification work in the following industries:

The employment outlook in this occupation will be influenced by a wide variety of factors including:

  • trends and events affecting overall employment (especially in the industries listed above)
  • location in Alberta
  • employment turnover (work opportunities generated by people leaving existing positions)
  • occupational growth (work opportunities resulting from the creation of new positions that never existed before)
  • size of the occupation.

Over 2,700 Albertans are employed in the Database analysts and data administrators occupational group. This group is expected to have a below-average annual growth of 1.5% from 2016 to 2020. As a result, 41 new positions are forecast to be created each year, in addition to job openings created by employment turnover. Note: As data administrators form only a part of this larger occupational group, only some of these newly created positions will be for data administrators.

Employment turnover is expected to increase as members of the baby boom generation retire over the next few years.

Wage & Salary
Updated Dec 19, 2016

Salaries for data administrators vary depending on the responsibilities of the position and the administrator's education and experience.

Database analysts and data administrators
NOC code: 2172

Survey Methodology

Survey Analysis

Overall Wage Details
Average Wage
Average Salary
Hours Per Week

Hourly Wage
For full-time and part-time employees
  • Low
  • High
  • Average
  • Median
Starting
Overall
Top
Wages* Low (5th percentile) High (95th percentile) Average Median
Starting $16.06 $49.50 $34.63 $34.62
Overall $21.65 $59.23 $43.51 $44.00
Top $27.75 $84.13 $53.60 $52.49

Swipe left and right to view all data. Scroll left and right to view all data.

* All wage estimates are hourly except where otherwise indicated. Wages and salaries do not include overtime hours, tips, benefits, profit shares, bonuses (unrelated to production) and other forms of compensation.

A: High Reliability
Data Reliability Code Definition

High Reliability, represents a CV of less than or equal to 6.00% and 30 survey observations and/or represents 50% or more of all estimated employment for the occupation.


Industry Information
Oil & Gas Extraction
Professional, Scientific & Technical Services
ALBERTA, ALL INDUSTRIES
Public Administration
Business, Building and Other Support Services (aka Management, Administrative, and other Services)

Skills Shortage

Employers that Recruited in the Last 2 Years

48%
48%

Recruiting Employers that Experienced Hiring Difficulties

18%
18%

Employers with Unfilled Vacancies of over 4 Months

9%
9%

2015 Vacancy Rate

3%
Related High School Subjects
  • English Language Arts
  • Mathematics
  • Business, Administration, Finance and IT
    • Computing Science
    • Information Processing
    • Management and Marketing
Related Post-Secondary Field of Study
  • Business, Management and Administrative Studies
  • Computer and Information Technology
  • Engineering, Architecture and Related Studies
Other Sources of Information
Updated Dec 19, 2016

Canadian Information Processing Society (CIPS) website: www.cips.ca

Information and Communications Technology Council (ICTC) website: www.ictc-ctic.ca

For more information on career planning, education and jobs, visit the Alberta Learning Information Service (ALIS) website, call the Alberta Career Information Hotline toll-free at 1-800-661-3753 or 780-422-4266 in Edmonton, or visit an Alberta Works Centre near you.

Updated Mar 20, 2014. The information contained in this profile is current as of the dates shown. Salary, employment outlook and educational program information may change without notice. It is advised that you confirm this information before making any career decisions.

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